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Importance of Time Management

Time Management is the ability to plan and control how you spend the hours in your day effectively, accomplish your goals.

Why is Time Management importance?

Here are the top reasons why time management is of great importance to your personal and career success.

Time is Limited. Time is a very special resource in that you can't store it or save it for later. Everyone gets the exact same amount of time each and every day. If you don't use your time wisely, you can never get it back.

Time is scarce. Most people feel like they have too much to do and not enough time. Lack of time is blamed for everything from not getting enough exercise, poor finances, unachieved goals, too much stress, bad relationships, and even an unfulfilled life. Time management helps you use the time that you do have in better ways.

Time Management Skills ! Learn how to manage time through organisation, prioritising and schedulling your day from entrepreneur.

Time Management Matrix: Urgent vs. Important - Living In Box Two

  • 1. Urgent & Important
  • 2. Non-Urgent & Important
  • 3.Urgent & Not-Important
  • 4.Non-Urgent& Not-Important

1. Urgent-Important: These activities are both urgent and important and require our immdeiate attention and can be considered cris and problems. Individuals who live in Quadrant 1 are often consumed with problems all day every day and only find peace in escaping to Quadrant 4. These individuals can be characterised as crisis managers, proble-minded people, and dealine-driven producers. Living in Quadrant 1 is not sustainable, as you are always "On Fire" asthe professor would say.

2 Non-Urgent-Important: Ideally, everyone should strive to "Live in box two." These activities are important, but not urgent, and help achieve personal goals. These activities are things we need to do, but never seem to get around to, such as exercising, building relationships, and long- term stratgising. Individuals who "Live in box two" are often opportunity-minded people and have a relatively low number of crises, which allows for more goal oriented activites and increase productivity.

3. Urgent-Not Important: Activities that fall into this Quadrant are urgent, but not important and often get mistaken for being important. Individuals living in Quadrant 2 spend time reacting to the urgency based on the expectations and priorities of others. These activites are often seen as distractions because they are urgent, but not important to the individual.

4. Non Urgent- Not Important: Activities held in this quadrant are not urgent nor important and have very little value, which takes time away from other urgent and important activities. This quadrant is where suring the web and watching TV lie along with other time wasting activities. Individuals that reside in Quadrant 4 lead very irresponsible and unproductive lives.

Here are the steps for prioritising your activities:

Create a To-Do List and include all tasks you need and want to do whithin the next week or set period of time of your choosing.

Prioritise these activities based on Important, Not urgent. You can use a scale of 1 to 5 or re-order the activities based on important; either option will work.

Sort all the activities into the apporpriate quadrants based on constraits above.

Now evaluate where you are spending most of your time and consider how you can start working toward Quadrant 2.

Now that you understand the basics of the matrix, you can put it to use and start moving toward "Living n box two."